Job Description

Recruiting & Onboarding Specialist

Department: Human Resources

Grade: 10

Reports To: Human Resources Manager

Classification: Non-Exempt 


The Recruiting & Onboarding Specialist handles and directs the recruitment, selection, and employee onboarding processes within the Human Resources Department. This position will also assist the Human Resources team with day-to-day administrative support.

Essential Functions & Responsibilities:

50% Assists with recruitment and onboarding efforts for all personnel to include managing candidate pools and recruiting channels; advertising positions; reviewing/vetting resumes; conducting interviews; extending job offers; maintaining resumes and application database; manages candidate correspondence and participates in onboarding and new employee orientation.

15% Performs data entry and basic maintenance for essential HR systems, including but not limited to, employee requisitions, recruiting, personnel records, and payroll; Maintains essentials HR records, documents, and files; Maintains confidential personnel files and actions; Compiles HR reports as requested.

15% Assists with HR Department administrative activities, including but not limited to all staff meeting preparations and reporting, employee shirt orders, birthday/anniversary calendars, employee parking permits, and employee name badges and business cards.

10% Provides HR service support to employees and managers; assists with general HR inquiries including but not limited to employment processes and interpretation of HR policies; Trouble shoots and resolves issues related to HR inquiries.

5% Provides support to management in job creation and job evaluation processes to include job descriptions and job grading.

5% Performs other related duties as assigned.

Performance Measurements:

1. Maintains highest level of confidentiality of information.

2. Provides timely, accurate, professional administrative support.

3. Maintains a professional work environment and businesslike appearance.

4. Provides creative suggestions to improve areas of the department to management.

5. Adheres to Federal and State Laws and Regulations.

6. Adheres to all policies and procedures.

7. Demonstrates an understanding of, and follows the requirements of all regulation compliance, including but not limited to those of Bank Secrecy Act (BSA), Anti-Money Laundering (AML), Office of Foreign Assets Control (OFAC), Customer Identification Program (CIP) and Member Due Diligence (MDD) as it specifically relates to their job functions. To be trained annually in BSA/AML compliance.

Knowledge and Skills:


Three years to five years of similar or related experience.


(1) A bachelor's degree, or (2) achievement of formal certifications recognized in the industry as equivalent to a bachelor's degree (e.g., information technology certifications in lieu of a degree).

Interpersonal Skills

Work involves extensive personal contact with others and is of a personal or sensitive nature. Motivating, influencing, and/or training others is key at this level. Outside contacts become important and fostering sound relationships with other entities (companies and/or individuals) becomes necessary and often requires the ability to influence and/or sell ideas or services to others.

Other Skills

Excellent written and verbal communication skills are required. Strong administrative, organizational and customer service skills. Proficient with Microsoft Word, Excel, and PowerPoint. 

Physical Requirements

While performing the duties of this job, the employee is regularly required to use hands or fingers, handle or feel; reach with hands and arms; talk and hear. The employee frequently is required to stand, walk, and sit. Specific vision abilities required of this job include close vision and ability to adjust focus. 

Work Environment

Work is performed indoors with some potential for exposure to safety and health hazards related to electronics work. May require periodic travel. There is exposure to potential hazardous conditions such as robbery. Employees are to receive detailed instructions and procedures to follow in order to minimize risk.

In accordance with the American with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

Job descriptions are not intended and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.

This Job Description is not a complete statement of all duties and responsibilities comprising the position.